Administrative Assistant
Company: Nelson
Location: Petaluma
Posted on: May 9, 2022
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Job Description:
Job Description Job Description Summary Providing administrative
support with a variety of clerical activities and related tasks.
The qualified candidate will be reliable, detail oriented,
proactive, and a self-starter who takes initiative to solve issues,
while providing great professional customer service to tenants and
vendors. In this position, follow through, attention to detail,
time management, multi-tasking and ensuring deadlines are met is
imperative. Essential Functions - General correspondence, drafting
of contracts, proposals, leases and lease amendments - Spreadsheet
preparation and ongoing maintenance updates - Responsible for
prompt and positive responses to internal and external requests
ensuring timely resolution of issues. - Assists in the accounting
process, including but not limited to, completing property
management/accounting forms as required and compiling accounts
receivable reports - May perform other duties as assigned
Qualifications - Quick learner, able to incorporate new knowledge
into processes - Excellent overall verbal and written communication
skills including the ability to effectively communicate in a
professional manner with all levels of management and staff while
being flexible and collaborative - Ability to maintain discretion
and confidentiality at all times - Computer proficiency with a
strong knowledge of Microsoft Office Suite (Outlook, Word, Excel,
etc.) and the ability to learn new business specific software
programs as needed. Timberline experience a plus - Self-starter
with strong time-management, organizational, comprehension and
proactive problem-solving skills - Must be able to work in a
fast-paced, team-oriented environment with multiple deadlines while
adapting to changing priorities - Able to deliver superior customer
service to clients while developing and building effective working
relationships - Maintain approachable, friendly demeanor while
working with competing priorities and demands - Has strong
mathematical and logic skills required to build and maintain
spreadsheet data - Understands and follow directions, and able to
give direction when needed - Must be reliable, punctual, have a
work appearance suitable for a professional office environment
along with a pleasant demeanor Education and Experience
Requirements - High School diploma - Minimum 3 years Administrative
Assistant experience - Experience in and working knowledge of
business/office administration - Experience in commercial real
estate is a plus - Valid Drivers' License Work Environment and
Physical Demands - Professional office environment using standard
office equipment such as computers, phones, photocopiers, filing
cabinets and postage machines - Mainly sedentary role though some
filing and supply maintenance requires the ability to lift files
and supplies, open cabinets, bend, crouch, stand, and walk Other
Information - Not a supervisory role - Non-exempt position subject
to overtime laws - Full time position, Monday through Friday 8am to
5pm - Minor local travel may be required - Must legally be allowed
to work in the U.S. Other Duties Please note this job description
is not designed to cover or contain a comprehensive listing of
activities, duties, or responsibilities that are required of the
employee for this job. Duties, responsibilities, and activities may
change at any time with or without notice.
Keywords: Nelson, Petaluma , Administrative Assistant, Administration, Clerical , Petaluma, California
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