Administrative Assistant

Company: Nelson
Location: Petaluma
Posted on: May 9, 2022

Job Description:

Job Description Job Description Summary Providing administrative support with a variety of clerical activities and related tasks. The qualified candidate will be reliable, detail oriented, proactive, and a self-starter who takes initiative to solve issues, while providing great professional customer service to tenants and vendors. In this position, follow through, attention to detail, time management, multi-tasking and ensuring deadlines are met is imperative. Essential Functions - General correspondence, drafting of contracts, proposals, leases and lease amendments - Spreadsheet preparation and ongoing maintenance updates - Responsible for prompt and positive responses to internal and external requests ensuring timely resolution of issues. - Assists in the accounting process, including but not limited to, completing property management/accounting forms as required and compiling accounts receivable reports - May perform other duties as assigned Qualifications - Quick learner, able to incorporate new knowledge into processes - Excellent overall verbal and written communication skills including the ability to effectively communicate in a professional manner with all levels of management and staff while being flexible and collaborative - Ability to maintain discretion and confidentiality at all times - Computer proficiency with a strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, etc.) and the ability to learn new business specific software programs as needed. Timberline experience a plus - Self-starter with strong time-management, organizational, comprehension and proactive problem-solving skills - Must be able to work in a fast-paced, team-oriented environment with multiple deadlines while adapting to changing priorities - Able to deliver superior customer service to clients while developing and building effective working relationships - Maintain approachable, friendly demeanor while working with competing priorities and demands - Has strong mathematical and logic skills required to build and maintain spreadsheet data - Understands and follow directions, and able to give direction when needed - Must be reliable, punctual, have a work appearance suitable for a professional office environment along with a pleasant demeanor Education and Experience Requirements - High School diploma - Minimum 3 years Administrative Assistant experience - Experience in and working knowledge of business/office administration - Experience in commercial real estate is a plus - Valid Drivers' License Work Environment and Physical Demands - Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and postage machines - Mainly sedentary role though some filing and supply maintenance requires the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk Other Information - Not a supervisory role - Non-exempt position subject to overtime laws - Full time position, Monday through Friday 8am to 5pm - Minor local travel may be required - Must legally be allowed to work in the U.S. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Keywords: Nelson, Petaluma , Administrative Assistant, Administration, Clerical , Petaluma, California