PetalumaRecruiter Since 2001
the smart solution for Petaluma jobs

Administrative Assistant

Company: Nelson
Location: Petaluma
Posted on: May 9, 2022

Job Description:

Job Description Job Description Summary Providing administrative support with a variety of clerical activities and related tasks. The qualified candidate will be reliable, detail oriented, proactive, and a self-starter who takes initiative to solve issues, while providing great professional customer service to tenants and vendors. In this position, follow through, attention to detail, time management, multi-tasking and ensuring deadlines are met is imperative. Essential Functions - General correspondence, drafting of contracts, proposals, leases and lease amendments - Spreadsheet preparation and ongoing maintenance updates - Responsible for prompt and positive responses to internal and external requests ensuring timely resolution of issues. - Assists in the accounting process, including but not limited to, completing property management/accounting forms as required and compiling accounts receivable reports - May perform other duties as assigned Qualifications - Quick learner, able to incorporate new knowledge into processes - Excellent overall verbal and written communication skills including the ability to effectively communicate in a professional manner with all levels of management and staff while being flexible and collaborative - Ability to maintain discretion and confidentiality at all times - Computer proficiency with a strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, etc.) and the ability to learn new business specific software programs as needed. Timberline experience a plus - Self-starter with strong time-management, organizational, comprehension and proactive problem-solving skills - Must be able to work in a fast-paced, team-oriented environment with multiple deadlines while adapting to changing priorities - Able to deliver superior customer service to clients while developing and building effective working relationships - Maintain approachable, friendly demeanor while working with competing priorities and demands - Has strong mathematical and logic skills required to build and maintain spreadsheet data - Understands and follow directions, and able to give direction when needed - Must be reliable, punctual, have a work appearance suitable for a professional office environment along with a pleasant demeanor Education and Experience Requirements - High School diploma - Minimum 3 years Administrative Assistant experience - Experience in and working knowledge of business/office administration - Experience in commercial real estate is a plus - Valid Drivers' License Work Environment and Physical Demands - Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and postage machines - Mainly sedentary role though some filing and supply maintenance requires the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk Other Information - Not a supervisory role - Non-exempt position subject to overtime laws - Full time position, Monday through Friday 8am to 5pm - Minor local travel may be required - Must legally be allowed to work in the U.S. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Keywords: Nelson, Petaluma , Administrative Assistant, Administration, Clerical , Petaluma, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Petaluma RSS job feeds