Administrative Office Manager

Company: BBSI Napa
Location: Petaluma
Posted on: May 13, 2022

Job Description:

Job Description The Administrative Office Manager---s core responsibilities will be to coordinate and manage the day-to-day administrative office with the goal being to ensure that all departments are provided organized, consistent, and necessary administrative support. Confidentiality, excellent organizational skills, clear communication, and care for total accuracy are paramount qualifications for this position. Our ideal candidate is driven by improving company profitability through cost reduction, streamlining our administrative operations, improving, and maintaining administrative organization, and assisting a team of incredible people. Key Responsibilities, Including But Not Limited To : The Administrative Office Scope includes: Product Vendors: Routine ordering of supplies and materials, price comparisons/quotes, price negotiation and purchasing strategy for optimal cost points Company Administration Office maintenance, supplies, materials Scanning, digital filing organized Human Resource interface Vendor interface Co-Executive spokesperson and gatherer of information Work closely with facility managers and supervisors on daily/weekly/monthly tasks Maintain a digital record of all vendors and competing potential vendors and ensure that pricing is based on best competitive quotes and that payment terms are the best available Track all Purchase Orders and incoming shipment documentation/verification of delivery into inventory Forecast supply usage to prevent shortages and unnecessary costs due to rushed reordering Improve and implement a company-wide procedure for tracking inventory and restocking requests of all non-meat/egg inventory Reconcile, organize, and maintain digital facility records, including various permits, DMV registration for vehicles, and daily/weekly facility logs, inventory, fabrication, and distribution Work with executives to develop strategic, measured organizational plans and goals Provide administrative and office support to facility employees. Establish a process for routine administrative workflow review and improvement Know facility managers, supervisors, and their teams to help identify potential weakness and correct issues before they become problems Support Human Capital needs and forecasting Be a positive force of support that fosters stability and confidence in the company and that creates a foundation for employees to find fulfillment in their job success Demonstrate leadership during easy and challenging times Identify opportunities for cost reduction as related to facility operational flow, waste, or surplus Hire and Fire; participate in department managers--- and supervisors hiring and firing Skills, Specifications, Qualifications: 5 years general administrative office experience USDA compliance experience a plus; Government regulatory experience required Excellent organizational skills A complete love for 100% accuracy Self-motivated and able to self-manage and work independently Strong written and verbal communication skills Experience negotiating terms and pricing with competing vendors Able to handle shifting and multiple priorities efficiently and effectively Strong technical skills: email, Microsoft Office, Excel, QuickBooks, Salesforce, and ability to learn various cloud-based systems and problem solve basic IT issues Ability to be a flexible, supportive, helpful team member Willingness to continue to learn new skills required to be successful Punctual and reliable Keen attention to detail Available to work all hours as needed BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Keywords: BBSI Napa, Petaluma , Administrative Office Manager, Administration, Clerical , Petaluma, California