Administrative Office Manager
Company: BBSI Napa
Location: Petaluma
Posted on: May 13, 2022
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Job Description:
Job Description The Administrative Office Manager---s core
responsibilities will be to coordinate and manage the day-to-day
administrative office with the goal being to ensure that all
departments are provided organized, consistent, and necessary
administrative support. Confidentiality, excellent organizational
skills, clear communication, and care for total accuracy are
paramount qualifications for this position. Our ideal candidate is
driven by improving company profitability through cost reduction,
streamlining our administrative operations, improving, and
maintaining administrative organization, and assisting a team of
incredible people. Key Responsibilities, Including But Not Limited
To : The Administrative Office Scope includes: Product Vendors:
Routine ordering of supplies and materials, price
comparisons/quotes, price negotiation and purchasing strategy for
optimal cost points Company Administration Office maintenance,
supplies, materials Scanning, digital filing organized Human
Resource interface Vendor interface Co-Executive spokesperson and
gatherer of information Work closely with facility managers and
supervisors on daily/weekly/monthly tasks Maintain a digital record
of all vendors and competing potential vendors and ensure that
pricing is based on best competitive quotes and that payment terms
are the best available Track all Purchase Orders and incoming
shipment documentation/verification of delivery into inventory
Forecast supply usage to prevent shortages and unnecessary costs
due to rushed reordering Improve and implement a company-wide
procedure for tracking inventory and restocking requests of all
non-meat/egg inventory Reconcile, organize, and maintain digital
facility records, including various permits, DMV registration for
vehicles, and daily/weekly facility logs, inventory, fabrication,
and distribution Work with executives to develop strategic,
measured organizational plans and goals Provide administrative and
office support to facility employees. Establish a process for
routine administrative workflow review and improvement Know
facility managers, supervisors, and their teams to help identify
potential weakness and correct issues before they become problems
Support Human Capital needs and forecasting Be a positive force of
support that fosters stability and confidence in the company and
that creates a foundation for employees to find fulfillment in
their job success Demonstrate leadership during easy and
challenging times Identify opportunities for cost reduction as
related to facility operational flow, waste, or surplus Hire and
Fire; participate in department managers--- and supervisors hiring
and firing Skills, Specifications, Qualifications: 5 years general
administrative office experience USDA compliance experience a plus;
Government regulatory experience required Excellent organizational
skills A complete love for 100% accuracy Self-motivated and able to
self-manage and work independently Strong written and verbal
communication skills Experience negotiating terms and pricing with
competing vendors Able to handle shifting and multiple priorities
efficiently and effectively Strong technical skills: email,
Microsoft Office, Excel, QuickBooks, Salesforce, and ability to
learn various cloud-based systems and problem solve basic IT issues
Ability to be a flexible, supportive, helpful team member
Willingness to continue to learn new skills required to be
successful Punctual and reliable Keen attention to detail Available
to work all hours as needed BBSI provides equal employment
opportunities to all employees and applicants for employment and
prohibits discrimination and harassment of any type without regard
to race, color, religion, age, sex, national origin, disability
status, genetics, protected veteran status, sexual orientation,
gender identity or expression, or any other characteristic
protected by federal, state or local laws.
Keywords: BBSI Napa, Petaluma , Administrative Office Manager, Administration, Clerical , Petaluma, California
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