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Administrative and Program Assistant

Company: Local Small Business
Location: Petaluma
Posted on: May 14, 2022

Job Description:

Job Description International Student Exchange org seeking a detailed and responsible Office Assistant to join our team. We are a mission driven organization providing J -1 visa high school and university work programs to a group of worldwide partners. Located near the Petaluma Marina, we have a small casual office and hope to expand back to pre-COVID enrollments. This is an on site/in-office job position. We are a small office and require all staff to be fully vaccinated, as well as, complete a CBC requirements for approval to work with international students. Responsibilities include: Answer phones, mail support Vendor Management and Ordering Supplies File management Maintain several excel trackers for students/employers, insurance, shipping, etc Detailed data entry into database and Department of State immigration SEVIS system Evaluating Students for acceptance through online interviews Approve host employers through assessing compliance with regulatory requirements Ability to provide timely and accurate customer service information to a diverse group of international partners - heavy email communication Ability to meet deadlines in a fast paced environment Flexible attitude, team spirit and an ability to work on a variety of tasks Team player with a good sense of humor and a solid work ethic Must know Excel, Word and Outlook Ability to learn and work in various databases We offer: Partially paid health benefits and 401K Excellent holiday/vacation schedule Potential for Travel (as needed) Requirements: Minimum 3 years office experience Interest in youth and travel programs College Degree a plus Ability to work occasional weekends, during peak season Full time - Monday through Friday, 9AM to 5:30PM PST PLEASE SUBMIT A COVER LETTER AND CURRENT RESUME FOR REVIEW.

Keywords: Local Small Business, Petaluma , Administrative and Program Assistant, Administration, Clerical , Petaluma, California

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