Administrative Assistant

Company: Nelson
Location: Petaluma
Posted on: May 16, 2022

Job Description:

Job Description Our client is a quickly growing local Petaluma startup company that builds high end, artistic building structures. They are seeking an experienced and enthusiastic Administrative Specialist to join their team and help support the operation as they launch this awesome product. Do you love wearing multiple hats and being at the center of it all? Do you enjoy solving problems and making sure projects are completed? Is being a key driver of the company's initiatives a role you often find yourself in? If so, we need you on our team Let---s talk. Essential Functions: The Administrative Specialist leads administrative support services for the entire company. Working closely with the Director of Operations they ensure day-to-day operations run smoothly. In collaboration with executive leadership and management they ensure company initiatives and overall goals are executed. Responsibilities: Oversee management and upkeep of the office environment. Answer and direct phone calls. Organize and schedule meetings as needed. Create and document standard processes and procedures. Assist with recruiting, hiring, and onboarding new employees. Administer employee benefits programs. Review employee expense reports and process payments. Work with managers to implement the company---s policies and goals. Coordinate staff events and team building exercises. Support company projects and initiatives. Assist department managers with a variety of tasks and needs. Skills and Abilities: Excellent people, organization and communication skills. Ability to work as a self-starter while collaborating as part of a team. Able to maintain calm under pressure and thrive dealing with the unexpected. Strong problem solving skills; social and tactical. Organized and detail oriented. Ability to manage project timelines and meet deadlines. Comfortable using a variety of technology applications (e.g. Google Suite, Asana, Zenefits, etc). Ability to type 50 words per minute or more. Fluency in English (fluency in Spanish a plus). Experience: High School diploma required, college degree strongly preferred Minimum 3 years in administrative support or operations related role required. Physical demands: Ability to meet physical demands of an office environment. Ability to sit or stand for prolonged periods. Additional information: Work location is primarily in our Petaluma office. Work hours are typically Monday-Friday 8am-5pm. Hours may vary based on demand and assigned tasks. During the screening process applicants may be expected to complete skills aptitude tests. We are unable to sponsor a visa this time. Job Type: Full-time

Keywords: Nelson, Petaluma , Administrative Assistant, Administration, Clerical , Petaluma, California