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Benefits & Wellness Specialist

Company: Amy's Kitchen, Inc.
Location: Petaluma
Posted on: January 8, 2021

Job Description:

Come join our growing benefits team as a Benefits & Wellness Specialist! The Benefits & Wellness Specialist primary focus is to strengthen the overall employee and HR experience of our benefit programs. If supporting the company's health and welfare benefit programs sounds exciting to you, apply today! 3-5 years of benefits experience is required.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Health and Welfare Benefits


  • Lead and/or support the implementation of all new health, welfare and retirement benefit programs.

  • Lead the day-to-day management and administration for all health and wellness programs nationally, including the Open Enrollment process. Provide direction and/pr delegate as necessary to the Benefits and Wellness Coordinator. Handle escalated and/or complex issues. Programs include, but are not limited to, medical, dental, vision, life, AD&D, short-term and long-term disability, 401(k), employee assistance program, onsite health centers, etc.

  • Partner with the Compensation and Benefits Manager to maintain the benefit orientation programs and other benefit communications materials.

  • Monitor all benefit plans and processes to identify opportunities for improvement.

  • Research possible solutions and make recommendations for changes and/or enhancements, competitive changes, etc. to the existing benefits programs and processes.

  • Plan and lead the monthly benefits team meeting and reconcile meeting minutes.

  • Maintain the monthly Health and Welfare fulfillment process and eConsent program according to ERISA and Amy's guidelines.

  • Manage all benefit related Amy's Benefits inboxes, including recurring emails and reports, and assigning action items to team members.

  • Conduct benefit related audits following Amy's guidelines, and/or as determined necessary.

  • Participate in meetings with various benefit vendors and help to facilitate programs and events.

  • Supervise the recurring benefits bill reconciliation for self-billing plans, including supporting the Benefits and Wellness Coordinator.

  • Handle escalated issues from the Benefits Helpdesk and/or the team. Provide backup support for the Benefits Helpdesk as needed.

  • Primary contact, and adviser to HR managers and team members for all benefit and wellness related matters.
    Retirement Benefits

    • Support the Compensation and Benefits Manager with the daily administration for the Amy's Kitchen 401(k) Retirement Plan.

    • Support the annual 401(k) audit, which includes obtaining documentation and records as needed for the auditors.

    • Support the Compensation and Benefits Manager in preparing for Retirement Plan Oversight/Advisory Committee meetings.
      Absence Management

      • Liaison with absence management partner.

      • Effectively and accurately interpret leave programs and policies in accordance with applicable federal and state laws (FMLA, ADA, USERRA, PDL, OFLA, etc.).

      • Act as the primary contact, and advise HR managers and team members, with all absence management questions.

      • I think we can say we will help, but they need to back themselves up if possible. Manage absence approval workflows, and absence reports.
        Wellness

        • Develop, lead, implement and/or support new initiatives.

        • In partnership with our Amy's Family Health Center partner and with our HR Teams support the communication process and facilitate wellness programs and events.

        • Participate in the Whole Health Council for each location with the Compensation and Benefits Manager.

        • Strive to make current programs and any new programs engaging and meaningful to employees.
          Other

          • Always deliver best-in-class customer service to internal and external customers, with an emphasis on being responsive, professional, and accurate.

          • Maintain compliance with federal, state, local regulations, and company policies and procedures concerning benefits. This includes, but is not limited to, ERISA, DOL, IRS, ACA.

          • It is the responsibility of all employees to uphold the mission of the Amy's Food Safety and Quality Policy. This includes following all Food Safety and Sustainability programs and participating in all required training.

          • Other duties as assigned.
            SUPERVISORY RESPONSIBILITIES
            This position has no direct reports.
            Education

            • Bachelor's degree (B. A.) from four-year college or university; or equivalent combination of education and experience.

            • Certified Employee Benefit Specialist (CEBS), HR Certificate, PHR or SHRM-CP, preferred
              Experience

              • 3-5 years of benefits experience

              • A minimum of one year of leadership experience (e.g. direct report, project leadership, team leadership, etc.)

              • Extensive knowledge of employee benefits and applicable laws. Experience with a HRMS required.

              • Fluent in English and Spanish strongly preferred.
                Skills

                • Ability to work in a cross-functional role.

                • Leadership skills (organizing team members to reach a shared goal)

                • Outstanding customer service skills and ability to work with people of diverse educational, ethnic, and economic backgrounds.

                • Strong organizational and time management skills, proven attention to detail, sense of urgency, excellent follow-through, ability to successfully handle multiple priorities concurrently, and ability to handle sensitive information with the strictest of confidentiality are required skills and attributes of this position.

                • Must have excellent written and verbal communications skills, be able to work in a deadline-oriented environment and be able to work effectively alone and as part of a team.

                • Must have solid Excel, Word, PowerPoint, Outlook, and internet navigation skills.
                  TRAVEL
                  Some minimal travel may be required to other Amy's locations.
                  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
                  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Amy's Kitchen, Inc., Petaluma , Benefits & Wellness Specialist, Other , Petaluma, California

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