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Accounts Receivable Associate

Company: Purple Brands
Location: Petaluma
Posted on: April 1, 2021

Job Description:

Position Summary:Integral member of Accounting team responsible for performing a diverse range of duties that including sales order entry, customer service, accounts receivable and inventory.Essential Duties and Responsibilities:* Ensure timely and accurate processing of sales purchase orders; Receive order, verify FOB pricing, input order into Navision (NAV), upload into 3rd party warehouse portal and email confirmation.* Track and maintain customer allocations and related inventory as needed.* Track and reconcile bailment warehouse activity.* Prepare export documentation as needed for sales purchase orders.* Invoice daily shipments; Receive bill of ladings from warehouse, ship in system, email invoices to customer.* Pricing: manage, maintain, and update approved pricing in NAV as needed including new customer/product FOBs and vintage rollovers.* Reconcile weekly; open and shipped orders against 3rd party warehouse, reconcile and resolve discrepancies as needed.* Assist with 3rd party warehouse inventory management by reviewing routine inventory reports for accuracy and proactively identifying and resolving any inventory concerns.* Monitor scheduled shipment dates; send out push order emails weekly to all open unscheduled shipments.* Manage old bottle inventory at 3rd party warehouse; review monthly, process order to move bottles back to our facility.* Process Distributor transfers.* Provide support for special order projects at 3rd party warehouse in conjunction with Production Administrative and Sales teams. * Provide customer service to external customers as well as providing customer service to support to our internal sales representatives.* Works AR collections weekly; log/track and review with AP & AR Accounting Manager.* Month-end order entry close; assess open order status, performs reconciliations for open & shipped.* Assist with year-end fiscal and bank audits. * Perform general clerical duties including but not limited to filing, scanning, faxing/emailing and mailing as needed.* Assists with special projects as required.* Performs other duties as requested by the Controller and/or A/R & A/P Manager.QUALIFICATIONS:* High School Graduate required, College Degree preferred, and a minimum of 1-2 years related work experience required. * Proficient with Microsoft Office programs, including Excel, Outlook and Word. * Experience with Microsoft Navision a plus.* Ability to manage a high volume of transactions.* Demonstrated ability to calculate figures and amounts.* Proficient data entry skills.* Ability to operate office equipment.* Acute attention to detail and strong organizational skills. * Strong problem-solving, and analytical skills.* Commitment to excellence and high standards.* Excellent mathematical, written and verbal communication skills.* Ability to understand and follow written and verbal instructions. * Versatility, flexibility and a willingness to work within constantly changing priorities.

Keywords: Purple Brands, Petaluma , Accounts Receivable Associate, Other , Petaluma, California

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