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Executive Assistant

Company: Friedman's Home Improvement
Location: Petaluma
Posted on: November 23, 2022

Job Description:

Friedman's has an immediate full time opening for an Executive Assistant. The Executive Assistant is a customer-service oriented, values-based collaborator that provides primary support for the Leadership Team (key company executives). They work independently with a high degree of professionalism, confidentiality, and tact, anticipating Leadership Team needs and proactively delivering results. The Executive Assistant performs a wide range of administrative, scheduling, communication, event planning, office management, and special project management responsibilities. The ideal candidate takes initiative and is an independent decision maker, possessing strong communication and organizational skills, sense of urgency, and professional judgement. They manage multiple priorities to ensure accuracy and timeliness of deliverables. In addition, tackles a variety of ad-hoc projects and assignments. We offer: Great pay, amazing benefits, outstanding work environment, career advancement opportunities, flexible schedules and much, much more!

Does this sound like you?

  • Develop efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses
  • Support Leadership Team Members' meetings when appropriate, by preparing agendas, taking, and distributing meeting notes, tracking, and following up on action items
  • Maintain a comprehensive accounting of initiatives and assignments, to include actions delegated to Leadership Team Members' and their direct reports
  • Support President & CEO in tracking key assignments and due dates for the Leadership Team, including Strategic Objectives & Strategies, Enterprise Projects, etc.
  • Act as project lead on delegated assignments, including coordinating cross-functional efforts
  • Manage Leadership Team Members' calendars, including scheduling internal and external meetings, video calls and resolve scheduling conflicts
  • Create a company and Leadership calendar with appropriate levels of visibility to key events, Strategic Planning, budgeting, operational planning activities, etc.
  • Calendar, plan and execute Company events, including quarterly meetings in retail stores and headquarters, Team Member Appreciation events etc.
  • Prepare responses to requests on behalf of the Leadership Team Members; take charge of complex and highly sensitive matters, independently investigate issues and problems
  • Lead with a continuous improvement mindset to streamline current processes
  • Organize data, assist in editing, formatting, and creating documents and presentations as needed using current knowledge of presentation standards
  • Work closely with and support Communications Manager and execute on implementation of elements for a variety of internal company communications
  • Partner with Marketing/Community for Team Member engagement in community events
  • Perform office management for headquarters, work directly with building management, vendors, and Friedman's Facilities & Maintenance Team to solve issues and facilitate space planning for headquarters
  • Track expenses, prepare and submit monthly expense reports for Leadership Team
  • Coordinate logistics for on-site, off-site, or virtual meetings
  • Arrange domestic travel and all logistics
  • Maintain confidentiality, make informed decisions and work independently and efficiently with accuracy
  • Perform special projects and other administrative related tasks and projects as assigned
  • Regular and predictable attendance and punctuality
    At Friedman's Home Improvement, we've been helping our customers build what's important to them for over 75 years. As the largest locally owned home improvement, lumber and building materials retailer in Sonoma and Mendocino counties, we are committed to serving the evolving needs of our growing communities by hiring, training, and assembling dynamic teams that understand how to meet and exceed our customers' expectations. We are always looking to add team members who are as passionate about customer service as our customers are about their projects.
    Friedman's Home Improvement is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Keywords: Friedman's Home Improvement, Petaluma , Executive Assistant, Other , Petaluma, California

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