Project Coordinator
Company: University of California - Santa Cruz
Location: Santa Cruz
Posted on: June 1, 2025
Job Description:
Apply for JobJob ID75047
LocationSanta Cruz
Full/Part TimeFull Time
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JOB POSTING
HOW TO APPLYFor full consideration, applicants should attach their
resume and cover letter when applying for a job opening. For
guidance related to the application process or if you are
experiencing difficulties when applying, please review the
Applicant Resources on our website.
How to ApplyTroubleshootingTips for
ApplicantsFAQ's INITIAL REVIEW DATE (IRD)UC Santa Cruz jobs are
posted until filled. All application materials submitted by 11:59
pm on the IRD will be routed to the hiring team for consideration.
NOTE: Applicants who miss the IRD are still encouraged to apply;
their materials will still be forwarded for consideration if
requested by the hiring team. Application materials cannot be
accepted outside of the jobs portal. Applications cannot be edited
on an applicant's behalf. For more information about the IRD and
the applicant review process, view this link.The IRD for this job
is: 01/15/2025 ABOUT UC SANTA CRUZUC Santa Cruz is a public
university like no other in California, combining the experience of
a small, liberal arts college with the depth and rigor of a major
research university. It's known as an unconventional place where
innovation and experimentation is part of the campus's DNA. That
playful, bold spirit still thrives today, all on a campus renowned
as among the most beautiful in the world. DEPARTMENT
OVERVIEWPhysical Planning, Development & Operations (PPDO) manages
and oversees all University activities and services related to
physical and environmental planning, design and construction,
engineering, physical plant maintenance and operations, capital and
space planning, space management, and the associated business
services necessary to support these functions. The University's
main campus is spread across more than 2,000 acres and includes
over 500 buildings comprising more than 8 million square feet. The
department includes operating budgets of over $60 million, manages
a project portfolio of approximately $990 million, and employs over
395 full-time staff to carry forth the duties necessary for the
campus' development and operation.
More information can be found at:
https://ppdo.ucsc.edu/ppdo/index.html JOB SUMMARYThe Project
Coordinator provides analytical and administrative support to
construction project managers within Planning, Design &
Construction. Projects are varied and include capital and
non-capital projects, renovations, retrofits, expansions, MEP, new
facilities and infrastructure, and landscape projects. The Project
Coordinator also collects, develops, and analyzes technical data to
determine project requirements and prepares information regarding
specifications, materials, equipment, estimated costs, and
completion times. The incumbent coordinates and maintains
construction schedules from the design phase, through the bid
process, and construction, and ensures that all training and
close-out documents meet the contract requirements and are properly
turned over to the appropriate entity. The Project Coordinator
oversees and promotes sound, efficient, and economical records
management, including creation, organization, and access to
Planning, Design & Construction (PD&C) construction documents
through various software, submittals, as-built documents, record
documents, and all associated project documents. APPOINTMENT
INFORMATIONBudgeted Salary: $39.75 - $50.46/hourly. Salary
commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is
required to post a reasonable estimate of the compensation for this
role. The salary shown above is the budgeted amount the University
reasonably expects to pay and the salary extended should not exceed
this posted amount.Benefits Level Eligibility: Full
benefitsSchedule Information:
Full-time, FixedPercentage of Time:
100%, 40 Hours per WeekDays of the Week: Mon-FriShift Includes:
DayEmployee Classification: Career appointment Job End Date:
NoneWork Location: UC Santa Cruz Main CampusUnion Representation:
Non-RepresentedJob Code Classification: FAC PROJECT MGT SPEC 2
(007077)Travel: Up to 25% of the time JOB DUTIES50% - Construction
Administration Analysis
- Supports and assists PD&C project managers on design and
construction projects during all phases including inception
programming, budgeting, scheduling, site analysis, design,
construction documents, bidding, contract award, construction
administration and inspection, project close-out, and
occupancy.
- Maintains project documentation and logs, reviews contract
documents and change orders, reviews project progress, drafts and
reviews project schedules, budgets, construction documents,
estimates, daily site walks during construction, weekly written
status reports, etc.
- Interfaces and coordinates work with other units (Campus
Planning, TAPS, DSAS, CPSM, etc.).
- Assists with project reviews for conformance to regulatory
requirements and organization policies.
- Oversees and ensures all training and close-out documentation
meet the contract requirements and are properly turned over to the
appropriate entity, including warranties, record drawings, and
Operations and Maintenance Manuals.
- Takes the initiative to make recommendations to modify
construction
and design documents to incorporate the needs of the project.
- Facilitates project administrative closeout and training.
25% - Project Coordination
- Coordinates Capital and non-Capital design and construction
projects, including developing the program, bidding, and
supervising construction and contractors.
- Performs organizational and administrative activities not
directly relating to projects, including serving on organization
committees representing the department or unit.
- Drives to project sites during all project phases, using
University vehicles.
20% - Administrative
- Creates meeting agendas and participates in onsite meetings,
providing assistance as needed, including technical
presentations.
- Recommend changes and options to enhance or improve daily
business processes and procedures.
- Assists project stakeholders by facilitating questions and
providing training.
5% - Miscellaneous
- Assists with miscellaneous departmental projects as requested
or dictated by operational needs.
- Attends and participates in training. REQUIRED QUALIFICATIONS
- Bachelor's degree in related area and / or related field or
equivalent experience / training.
- Two years of directly related, progressively responsible
experience managing or coordinating construction projects, or 5
years equivalent experience/training as outlined.
- Excellent analytical and critical thinking skills to anticipate
and identify issues and information requirements.
- Skills to apply appropriate research and analysis
procedures.
- Proactive skillset to provide potential solutions to
issues.
- Ability to think logically, interpret data, and identify
anomalies, trends, and potentially invalid data.
- Skills to make logical deductions and independently decide
appropriate action where no clear guidelines are available.
- Strong skills to organize work effectively to achieve timely
progress on multiple simultaneous projects.
- Skills to maintain accountability and establish project
documentation.
- Knowledge of project management, the construction industry, and
construction/legal terminology.
- Familiarity with building codes, plans, and
specifications.
- Excellent oral and interpersonal communication skills to work
as a team member to communicate in a pleasant, professional, and
effective manner to handle difficult, sensitive, and/or
confidential issues.
- Skills to work with diverse groups to achieve cooperation.
- Demonstrated ability to define problems, develop methodologies
for solving problems, perform analyses and summarize findings, and
develop and implement recommendations.
- Skills to research, interpret and apply
federal/state/university policies and regulations to meet
department mission goals, and objectives.
- Ability to provide information clearly, accurately, and
succinctly for the appropriate target audience.
PREFERRED QUALIFICATIONS
- Degree in Business Administration,
Project Management, Construction Management, Engineering
- Experience working with technical applications including Adobe,
BlueBeam and AutoCAD.
SPECIAL CONDITIONS OF EMPLOYMENT
- Selected candidate will be required to
pass a pre-employment criminal history background check.Selected
candidate must pass the employment misconduct disclosure
process.
- Must possess a valid license to drive in the state of
California.
- Selected candidate will be required to complete training within
established time frames as directed including UC compliance
training.
- Ability to travel to multiple work locations on and off
campus.The University of California has implemented a Vaccination
Policy covering all employees. Employees, including new hires, are
required to comply with any applicable policies relating to the
University of California vaccine program.Per the Child Abuse and
Neglect Reporting Act (CANRA), this position has been identified as
a Mandated Reporter. The selected candidate will be required to
report known or suspected child abuse or neglect as defined by
CANRA and will be required to sign a Statement Acknowledging
Requirement to Report Child Abuse prior to commencing employment.
CANRA Penal Codes, and related definitions, requirements, and
responsibilities may be obtained here. SAFETY STATEMENTAll UCSC
employees must understand and follow job safety procedures, attend
required health and safety training, proactively promote safety at
work, and promptly report actual and potential accidents and
injuries. NOTICE OF AVAILABILITYIn compliance with the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics
Act (the Clery Act), the Annual Security and Fire Safety Report
(ASFSR) is available at:
https://compliance.ucsc.edu/campus-safety-compliance/annual-reports/.
This report is published by October 1st of each year and includes
current institutional policies and procedures concerning campus
safety and security; fire safety and evacuation policies; sexual
misconduct and relationship violence reporting and response
protocols; and crime and fire statistics for the three previous
calendar years. A paper copy of the ASFSR is available upon request
by contacting the UCSC Police Department at 114 Carriage House Rd.,
Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.
EEO/AAThe University of California is an Equal Opportunity
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age,
protected veteran status, or other protected categories covered by
the UC Anti-Discrimination PolicyIt is the policy of the University
of California to undertake affirmative action and
anti-discrimination efforts, consistent with its obligations as a
Federal and State contractor.
Keywords: University of California - Santa Cruz, Petaluma , Project Coordinator, Other , Santa Cruz, California
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